Please observe that the stated VAT number needs to be correct when registering for the conference. If the wrong VAT number is stated in the registration form a changing fee of SEK 250 will be charged and you will also be charged the VAT amount (25%). This mistake could also incur a penalty from the Swedish tax office for false information.
For EU countries; if you are unsure of the VAT number, click here to check and validate your VAT number.
Please have your VAT/tax registration number ready before you start the registration process.
Method of payment
All payments should be made in Swedish krona (kr/SEK). All bank transfer charges in connection with transferring fees are to be paid by the delegate. No personal, company or Euro-cheques will be accepted.
Payment can be made by the following methods:
Credit card – Visa or MasterCard. Please note that all credit card payments are made through secure and encrypted online payment gateway, and will be listed as a transaction with Sweden Meetx AB on your credit card statement.
Invoice – Only possible for Swedish companies/organisations with a valid Swedish VAT number (Org.nr). Invoice should be paid within 30 days.
Cancellation of registration and social events
Until 15 April, 2017, cancellation is possible and you will get full refund on the registration fee and congress dinner fee, minus an administrative cost of SEK 500. We regret that no refunds can be made for cancellations received from 15 March, 2017. If you cannot attend the congress, your registration is transferable to another member of your organisation, an administrative cost of SEK 250 will be charged.
Please inform Sweden MEETX in writing to E-mail: firstname.lastname@example.org as soon as possible to whom your registration should be transferred to in order to be able to print the correct name on the badge and also on the rooming list to the hotel.
Cancellation of hotel
When the reservation is confirmed until 8 weeks before arrival, no charge will be taken if reservation is cancelled.
From 8 to 4 weeks before arrival – 50% of the total cost of the reservation will be charged.
From 4 to 2 weeks before arrival – 75% of the total cost of the reservation will be charged.
We regret that no cancellation within 2 weeks before arrival will be refunded.
Please note that change of arrival/departure dates within this deadline is to be counted as cancellation. Changes and/or cancellations has to be made directly in written form to Sweden MEETX and not to the hotel. It is possible to transfer your booking to another person.